Catch overruns mid-build, not months after handover.
Long jobs, big deposits, costs that drift. We track each project against its quote so blowouts show up while you can still do something about them — and progress claims and retentions never slip through the cracks.
By the time the books are done, the job's over and the margin's gone.
On a six-month build, a P&L that lands weeks after month-end is a post-mortem, not a control. Deposits make you look flush while costs quietly outrun the quote; retentions get forgotten; the next quote repeats the last job's mistakes. Project-based bookkeeping turns your numbers into something you can steer with.
What we track for you
Built around how construction actually earns — project by project, claim by claim.
Quote vs actual, per project
Committed and actual costs against the quote for every build, updated as bills land — not at year-end.
Progress claims & retentions
Claimed, certified, held and released — tracked so you always know what you're owed and when.
Subbies & materials
Subcontractor and supplier costs coded to the right job, with the compliance boxes ticked.
Cashflow across long jobs
When deposits land and costs fall due, mapped across the build so a good year never turns into a cash squeeze.
Three steps to project numbers you can steer with
We clean up the books
Reconcile, tidy and get every open project onto a consistent, accurate footing.
We build project reporting
Each job becomes its own cost centre, tracked against quote — in the software you already run.
You see overruns early
A monthly project report flags the builds drifting over quote while there's still time to act.
Construction bookkeeping questions
Can you track a build against its budget or quote?
Yes. We set up each project as its own cost centre and code every invoice, timesheet and subcontractor bill against it, so committed and actual costs are compared to the quote while the job is still running.
Do you handle progress claims and retentions?
Yes. We track progress claims raised, amounts certified and retentions held and released, so your cashflow and what you're owed are always clear across long jobs.
We use Xero (or MYOB / QBO) — is that a problem?
No. We work in the software you already use and set it up for project-based reporting. If you also run job-management software, we reconcile it against the accounts.
Know where every build really stands.
Book a free 20-minute call, or start with a one-off Profit Snapshot of your last quarter.